FEG, Construction Contracts, Bidding, and Awards
FEG, Construction Contracts, Bidding, and Awards
An appropriate construction delivery method will be selected for each capital improvement project after funding has been approved and during the planning stage for the project.
For design-bid-build: Competitive bidding procedures, approved by the superintendent or superintendent’s designee and consistent with applicable purchasing and competitive bidding Board policies, shall be used for all construction projects for new school buildings, additions to existing buildings or extensive renovation to District facilities. Construction projects to be solicited through a competitive process shall be advertised in a newspaper of general circulation within the District at least ten (10) days prior to the deadline date for acceptance of proposals.
The superintendent or designee shall take all bids under advisement, allowing ample time for careful consideration by the architect, the administration, and the school district’s attorney. The superintendent or designee shall reserve the right to accept or reject any or all bids or to waive technicalities or irregularities.
Professional services are exempt from the competitive bidding process. Contracts and the associated fees for professional services, such as architects, engineering, surveys, soil investigation and analysis, concrete testing, material testing, third party inspections, construction manager/general contractor (CMGC), design-build contractor, roof consult, commissioning, and facility audits/studies shall be negotiated. Fees for these services must be market competitive, with the specific fee structure to be negotiated based on pertinent, project-related factors.
After determining the apparent, successful contractor/firm, a recommendation for contract award will be provided to the Board for approval.
The contract will be awarded in a timely manner consistent with the established timeline. The superintendent or designee shall sign all contracts under $100,000. For contracts of over $100,000, the Board shall pass a resolution that the bid has been accepted and shall authorize the superintendent or designee to execute a formal agreement with the contractor/firm. The Board will be notified if superintendent or designee are unavailable to execute a contract. Provided the contract is under the approved project allocation.
The Board shall not enter into a construction contract unless an appropriation has been made for the project as required by law. The Board shall require legal counsel review prior to entering into a contract with the successful contractor/firm, if extensive changes have been made to the standard documents adopted by the District.
In all construction projects, the District shall reserve the right to further negotiate with the apparent, successful contractor/firm prior to bid acceptance and to negotiate revisions to the contract after award.
Revised June 6, 1988
Revised August 3, 1988
Revised February 7, 1990
Revised October 5, 2005
Revised November 28, 2018
Revised October 16, 2024
Cross References
- FEGB, Contractor's Bonds and Insurance