Materials and Procurement

The Materials and Procurement department is responsible for acquiring goods and services needed by the organization while ensuring compliance with legal and regulatory requirements, and board policies. This department manages the procurement process, from sourcing suppliers to negotiating contracts and managing vendor relationships. It ensures that purchases are made efficiently, cost-effectively, and in alignment with the district’s needs and budget. Additionally, it oversees contract administration, ensuring terms and conditions are met, and handling any necessary renewals or modifications.

The Materials and Procurement Department plays a key role in managing capital projects funding priorities by ensuring the timely acquisition of materials, services, and contractors needed for large-scale projects. We work closely with project managers and financial teams to align procurement activities with budget allocations and project timelines. We prioritize sourcing high-quality, cost-effective materials and services while adhering to project requirements and funding constraints. We also monitor vendor performance, manage contract terms, and ensure compliance with financial and regulatory standards, helping to ensure that capital projects stay within budget and are delivered on time.

Mail and moving delivery services are managed by Materials and Procurement. We oversee the efficient and cost-effective handling of all incoming and outgoing mail, packages, and deliveries. This includes sourcing and managing third-party delivery service providers, negotiating contracts, and ensuring timely and secure transportation of materials. Our department coordinates with internal teams to ensure that mail and packages are properly sorted, tracked, and delivered to the correct recipients. We also ensure that moving services for all district needs or equipment transfers are managed smoothly, minimizing disruptions and ensuring that deliveries and moves are completed on schedule and within budget.

In order to manage the science resource materials distribution, we coordinate the procurement, storage, and delivery of essential educational and research materials. Our department works closely with the Curriculum and Learning Design team to determine specific needs, and efficiently manages inventory to ensure timely availability of materials. Additionally, we oversee the distribution process, ensuring that the right resources are delivered to the appropriate departments or sites.