Facility Use
The Facility Use Department coordinates all community use of district facilities during non-school hours, including evenings and weekends.
District facilities are made available by the Board of Education (Policy KF) for community use after regular school day hours, when they are not required for after-hour instructional or other school purposes, and when they are not reserved in anticipation of such purposes. The facilities services department provides technical assistance and works with building principals and staff to facilitate the administration of these policies and regulations (KF-R). The building principals and the operations director are responsible for the administration of this policy and regulations as they relate to facility use at their respective sites.
Announcements
The window for gym rental requests for the 2025-2026 school year will open at 8:00 AM on Thursday, May 1, 2025. Please refrain from submitting requests before this designated time. Requests will be processed in the order they are received.
To submit your request, please send a completed request form via email to facilityuse@tsd.org. A completed form MUST accompany each request. Be sure to include as much detail as possible on the form. If necessary, feel free to provide additional information in the body of your email.
A few important points to keep in mind:
- Location: Please select a location that is age-appropriate for your activities (e.g., elementary-aged programs should be held at elementary schools, middle school-aged programs at middle schools).
- Gym Usage: Request only the gym space you intend to use. Our gym facilities are limited, and we aim to accommodate as many community groups as possible.
- Placement Timeline: Group placement will occur after school events and municipal recreation activities have been finalized, which typically takes until the end of July.
Gym Availability:
- Middle School & K-8 Gyms: Available for rental after 7:00 PM on most weeknights. On athletic activity days, rentals may begin at 8:00 PM or be canceled entirely.
- Elementary School Gyms: Available starting at 6:00 PM at most locations, with a few available earlier.
- Holiday & Breaks: Gym use is unavailable during school holidays and breaks. Usage may be possible on certain dates with prior arrangements for additional labor. Please review the 2024-2025 School Year Calendar for school start and end dates, as well as holidays and breaks.
If you have any questions or need further assistance, please do not hesitate to contact us.
ONLINE CREDIT CARD PAYMENT OPTION
Effective July 1, 2024, Facility Use will be accepting online credit card payments via InfiniteCampus (no fees). Checks are still accepted as a form of payment and may be mailed to the address on the invoice.
Follow the link on your invoice to make a credit card payment. Click here to view the help document with detailed instructions.
Facility Use Policies and Regulations
- General Conditions and Procedures of Facility Use
- Applicant Obligations/Responsibilities
- Specific Conditions and Procedures for Facility Use
- Rental Groups - 4 Types
- Terms of Facility Use
- Facility Use Fee Distribution
General Conditions and Procedures of Facility Use
Applicant Obligations/Responsibilities
Specific Conditions and Procedures for Facility Use
Rental Groups - 4 Types
Terms of Facility Use
Facility Use Fee Distribution
Forms and Documents
Facility Use Guidebook
Guía para el uso público de instalaciones escolares
Guidelines and Procedures for Auditorium Use
Facility Use Fee Schedule
Lista de Cuotas Para el Uso de las Instalaciones
Request for Community Use of School Facilities
Request for Community Use of District Auditoriums
Contact Information
Leah Howard
Facility Use Manager
facilityuse@tsd.org